Working while on holiday
August is traditionally the peak holiday season in the UK but, according to statistics, instead of resting, the majority of employees will be working whilst on their holidays. With developments in technology and the increasing accessibility of work systems, for many, working on holiday has become the norm. Under the Working Time Regulations 1998, workers are entitled to 28 days’ paid holiday per leave year including bank holidays (or the equivalent pro rated amount for part-time workers), although they can receive additional holiday under their employment contracts. This entitlement to holiday is aimed at protecting workers’ health and safety by providing a period of rest from work. This is why pay in lieu of statutory holiday is prohibited except where a worker’s employment is terminated.
The impact of employees working on holiday
While it is very easy with today’s technology to work on holiday, if workers are not able to switch off and relax then they are less likely to return to work feeling re-energised and motivated, and productivity is therefore likely to suffer. There is also a risk that staff who work while on holiday will not get the health benefits of a complete break and will, as a result, go on to develop stress-related ill health. Working on holiday can also interfere with precious family time and can therefore have a detrimental impact on relationships and potentially cause further stress. Stress is the main cause of long-term sickness absence in the UK and can affect the productivity and profitability of a business.
That said, for some, working on holiday is less stressful than the pressures of getting things done before going away or returning to a mountain of work afterwards. In addition, for executives and small companies, working on holiday may be essential for the smooth running of their business.
Legal risks to the employer
It is not possible for employees to contract out of their statutory holiday entitlement. Therefore, there is a risk, although as yet untested, that if workers are required or pressurised to work while on holiday they could bring a claim that their employer refused to permit them to take their statutory holiday entitlement in breach of the Working Time Regulations.
There is also a risk that employees who work on holiday may develop stress. Further, if a culture of employees working while on holiday develops it is likely to set a dangerous precedent that employees are “on call” at all times and thereby significantly increase the likelihood of the workforce being affected by work-related stress. Under health and safety legislation there is a general duty on employers to ensure, so far as is reasonably practicable, the welfare of all their employees at work. Employers also have a duty to undertake risk assessments and manage activities to reduce the incidence of stress at work. Breach of health and safety legislation could result in criminal sanctions, although this is unlikely in the context of employees working while on holiday.
However, employers are also under a common law duty to take reasonable care for the health and safety of employees in the workplace. Therefore, employees suffering from work-related stress could bring personal injury claims against their employer. In addition, anxiety, stress and depression having a substantial and long-term adverse effect on an employee’s day-to-day activities may amount to a disability under the Equality Act 2010. In such circumstances, employers are exposed to possible claims for failure to make reasonable adjustments.
What should employers do?
It is important that employers investigate the underlying cause of workers working on holiday as there may be issues of capability or capacity and the business may need to look at ways of increasing efficiency and productivity to prevent their staff from carrying work over into their holidays. While some advocate working on holiday, in the light of the impact it may have on business and the risk of litigation, employers would be wise not to require or to encourage employees to work or to be constantly contactable while away. The safest approach would be for employers to implement a policy that prohibits working on holiday. However, such a rigid policy is unlikely to be workable in practice and a better approach might be for businesses to encourage a culture of employees not working or communicating with work whilst on holiday except where absolutely necessary.
This article was written by Joanna Marshall. For more infomration please contact Joanna on +44 (0)7968 704 685 or at Joanna.Marshall@crsblaw.com.